Is there free patient tracking software?
You can try HekimBis for seven days without giving a card, on sample data, and every flow is open, from appointment to payment and from the specialty screen to role permissions. This page covers the questions to ask when looking for free patient tracking software, how the trial works and what free options really cost.
How the seven-day trial works
The trial starts when the two steps of registration are complete. In the first step your name, surname, e-mail, mobile phone and password are entered, and the e-mail is verified with a six-digit code. In the second step the legal title, tax details, billing address and a declaration of authority to represent the business are collected; these details are used only for billing and verification. The phone is verified with a one-time code, and then your trial workspace opens. No card or payment method is asked for in this process.
The period is an uninterrupted 7 × 24 hours from activation. The trial workspace shows the capabilities of the Lite package on sample data: it is not a paid Lite, but you see what Lite does and how it works through all its screens.
When the period ends, the workspace stays readable and does not turn into a paid package on its own; no automatic payment is taken from you. If you do not decide within thirty days, the sample data is deleted. A separate step is followed to move to real use: verification of the organization and its authority to represent, the contract, approval of the plan version, payment, and naming the owners of roles, branches and retention. Work with real patient data begins after this step.
See How it works for a screen-by-screen account of the registration steps. The flow below shows the path from the start of the trial to production activation.
Production: real data
- The process is complete here.
All steps
- 01 Account: name, surname, e-mail, phone, password (User)
- 02 E-mail: 6-digit code (Verification)
- 03 Business and billing details (representation statement) (User)
- 04 Phone verification (one-time code) (Verification)
- 05 The trial space starts: 7 × 24 hours, synthetic data (Trial space)
- 06 The first 7 days: exploration (Trial space)
- 07 Trial ends: read-only (Trial space)
- 08 Activation: organization verification, contract, plan-version approval, payment, role/branch/retention owners (Activation)
- 09 Production: real data (Activation)
Alternative path from 02 E-mail: 6-digit code; it returns to the main flow at 02 E-mail: 6-digit code.
- 02a Wrong code: resend (Verification)
Alternative path from 07 Trial ends: read-only; the process ends on this path.
- 07a After 30 days the synthetic data is deleted (Trial space)
09 Production: real data
What you can do in the trial
The trial workspace works like a real clinic; the difference is that the patients in it are samples. You can book appointments, record arrivals, write and sign exam records, place test orders, enter charges and take payments, and see the patient portal and the mobile app. Your specialty's exam screen, forms and widgets are in the trial workspace too.
Using the trial with your team rather than alone is more instructive. Look at Lite's ready small-team roles and the permission screen; sit down at the screen with your front-desk employee, your physician and your manager and review the flow from the point of view of their roles. That way you confirm role-based visibility with your own eyes, for example that the front desk does not see the clinical note. Sample data gives a realistic flow but does not represent the load of a real clinic; so judge how well the screens and flows fit.
Three suggestions for using the seven days well: first open your own specialty's exam screen, then walk a patient from appointment to payment from start to finish, and finally think through your team's roles and look at the permission screen. That way you have a concrete experience when you decide.
If you are worried about your old data, the move is made after the trial: the source file first passes through a field-mapping preview, a trial import is run, and the transfer is reconciled with counts, totals and a sample. See Data migration.
When you sit down with your team for the trial, give each role its own question. The physician should check whether the exam form fits their specialty and how signing works. The front desk should try how many steps it takes to register a new patient and book an appointment, and how the duplicate warning looks. The manager should see that the occupancy, no-show and payment reports at the end of the day come from the same records. If each role is comfortable in its own work, the system fits the daily flow; if someone struggles, that is something to talk about before activation.
What free programs really cost
Most of the options you meet in searches for free practice software or downloading patient tracking software look free but charge on another line. The three items below are often overlooked. This is a general warning, not a claim about any particular product.
Backup and data security
The backup of a program installed on a computer often depends on the user remembering. When the computer breaks, is stolen or is hit by ransomware, patient files can be lost. How often downloaded programs get security updates also stays unclear. In a cloud system backup and patching are the system's job. See Cloud patient tracking.
KVKK and mandatory reporting
Health data is special-category personal data. A program that does not offer separate privacy notice and explicit consent records, role-based access and an audit trail does not protect your patient and leaves you exposed to liability. For facilities in scope, mandatory e-Nabız and USS submission can also be the software's job. See KVKK-compliant patient tracking and e-Nabız integrated software.
Support, updates and exit
When a free program breaks or regulations change, who you call, when the program will be updated and how you will move your data to another system are unclear. If your data is stuck in a proprietary file format, leaving can be expensive.
The sum of these items can exceed the annual amount of a subscription, and when the risk materializes there may be no way back. For a general evaluation when choosing software, see Patient tracking software comparison.
In HekimBis there are two genuinely free options: the seven-day trial and, for verified physicians without a paid subscription, a Directory entitlement through Hekimiz with a limited profile, calendar and appointment management. The patient file, exam record, finance and CRM come with a paid HekimBis subscription.
Behind a search for free there are usually three different needs, and the answer is different for each. The first is I want to understand the product without spending money: the answer is the seven-day trial. The second is I have very few patients and a tight budget: the answer is the Lite package designed for one physician; it is not free, but its capacity is sized for a small team and its security features are not trimmed. The third is I want patients to find me: the answer is the free Directory entitlement on Hekimiz. Decide which of these three needs describes what you want.
There is one more risk in searches for downloading patient tracking programs: a program whose source cannot be verified can also be a door for malicious software once it is installed on a computer that holds patient data. Running software whose maker, update routine and support channel are unknown on a computer that stores health data is one of the most expensive choices that being free brings.
What happens after the trial
When it is time to decide, the options are clear.
- During the trial daysYou use the workspace; if you do not like the product, you do not need to do anything.
- When the trial endsThe workspace stays readable. It does not turn into a paid package on its own, and no automatic payment is taken from you.
- DecisionIf you want to continue, you complete the activation steps: organization verification, the contract and approval of the plan version, and payment.
- Choosing a packageLite for one physician, Pro for a single-branch team, Clinic for a multi-branch structure. Capacities and current prices are on the Pricing page; the packages are supersets of one another, and an upgrade does not move data.
- Real dataAfter activation you import your existing records with a preview and reconciliation.
- Thirty daysIf you do not decide, the sample data is deleted at the end of the thirtieth day.
Throughout, the principle that your data belongs to you applies: secure export is the same in every package. For a detailed guide for your practice, see Practice management software.
At the end of the trial, ask yourself these questions. Could I take a patient from appointment to payment without leaving the screen? Does my specialty's exam screen really speak my language? Did my team understand what they will see in each role? Do I know what setup my devices and mandatory reporting need? If you answer yes to these four, you can move on to the activation steps; if one is unclear, it is healthier to ask for a demo and talk it through on your own flow.
What to have ready when moving to activation: the legal title and tax details, the billing address and e-mail, information showing authority to represent the business, who will own roles and branches, and the source files of any records to be imported. Collecting these during the trial shortens the process on the day you decide.
Frequently asked questions
Is there free patient tracking software?
You can try HekimBis free for seven days, without a card and on sample data. In addition, verified physicians without a paid subscription have a limited Directory entitlement through Hekimiz.
Do I need a credit card for the trial?
No. No payment method is needed to start the trial; paid activation is a separate and explicit step.
Can I enter my real patients in the trial?
The trial workspace runs on sample data; work with real patient data, file transfer and live connections starts after production activation. That way a message cannot go to a real patient by mistake during the trial.
Is my data deleted when the trial ends?
The trial workspace stays readable, and the sample data in it is deleted after thirty days. Because you entered no real data, no clinical record is lost.
Is an automatic payment taken at the end of the trial?
No. The trial does not turn into a paid package on its own.
Do I need to download the program?
HekimBis is cloud-based and works from a browser and the mobile app. No installation or server is needed.
Can I use the trial with my team?
Yes. Lite's ready small-team roles also work in the trial workspace; the physician, front desk and manager can explore the screens with their own roles.
Which package's features does the trial show?
The trial workspace shows the capabilities of the Lite package on sample data. You can ask for a demo of Pro and Clinic features, meaning advanced reports, custom roles and multiple branches.
Can I move data from my old program after the trial?
Yes. After activation your CSV and Excel files are moved with a field-mapping preview, a trial import and reconciliation; you make the matching decision for duplicate patients.
Related pages
Features
Specialties
Solutions and process
Software guides
- Patient tracking softwareWhat patient tracking software is, what it tracks, and how it works in HekimBis.
- Patient software comparisonCompare paper, spreadsheet, desktop, and cloud approaches across 24 criteria.
- Practice management softwarePractice management software for a solo physician's agenda, files, and billing.
- Clinic management softwareClinic management software for the whole team, operations, and finance.